Job Summary
The Records and Archives Officer will be responsible for the effective management, organization, and preservation of records and archives for the duration of the contract. This role involves overseeing the entire records lifecycle with a focus on reviewing of existing records to validate retention period of documents, Content of files and Disposal of records identified to be due for destruction as well as creating a data base for all existing files to be retained and those to be destroyed.
Key Responsibilities
Maintain the security, confidentiality, and integrity of all physical and electronic records in accordance with Bank Policies and statutory requirements.
Retrieval of Records for digitisation
Develop, implement and monitor recordkeeping systems/data bases, procedures and methods and recommend improvements on existing ones were necessary to facilitate efficient team/unit operations in line with Bank standards, policies and procedures.
Assist with all other project related duties as directed by specialist delivery manager and any other assigned member of the HR team to the project.
Scan the Records and create digital version.
Destruction of physical records post digitisation
Identification of missing records
Creation of Index for retaining records.
Store the digital records in secured shared folder
Internal:
Head of HR
Specialist Service Delivery Manager
Resourcing specialist
Supply Ptr, Workplace (NEW)
External:
TopArchive Records Management
Skills and Experience
Attention to Detail
Communication
Organizational Ability
Ability to work well under pressure
Problem Solving
Records Management
Administrative skills
Analytical Skills
Qualifications
Bachelors Degree in a related discipline
1- 5 years’ experience within record management space
NAFASI za Kazi Standard Chartered Bank PLC
Together we:
Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
To submit your application, please follow the link provided below.