Summary Description:
Responsible for purchase of goods or services that meet the quantity and quality expectations of the institution and maintains the inventory of supplies.
Duties and Responsibilities:
- Collecting, analyzing, and summarizing data and trends on purchases.
- Preparation of unit budget reports, find suppliers, process orders, and inspects products on delivery.
- Responsible for fixed asset management and stocktaking exercise.
- Verifying purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
- Preparing purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
- Authorizing payment for purchases by forwarding receiving documentation.
- Sending orders to suppliers; monitoring and expediting orders for items to be purchased.
- Verifying receipt of items by comparing items received to items ordered.
- Keeping information accessible by sorting and filing documents.
- Acts as the Secretary to the Tender Board Committee.
- Performing any other duties as assigned by the Supervisor.
Requirements:
- High standard of written communication skills and interpersonal skills, including proven capacity to communicate with a range of stakeholders in a multidisciplinary environment.
Qualifications and Experience:
- Holder of University bachelor’s degree in any of the following fields: Materials Management or Procurement and Logistics/Management Science or equivalent qualification with three (3) years relevant working experience in similar position and possess a Supplies Professional qualification – CSP (T), IPS (UK) or CPSP (T).
Supplies Officer Job Vacancies at Hubert Kairuki Memorial University (KU)
Application Procedure:
Interested and qualified applicants for the above position are requested to submit an application letter, curriculum vitae, and attach copies of their certificates to: hram@ku.ac.tz by 4th October 2024.