NAFASI ZA KAZI EAST AFRICAN CRUDE OIL PIPELINE (EACOP)

NAFASI ZA KAZI EAST AFRICAN CRUDE OIL PIPELINE (EACOP)

POSITION: WAREHOUSE & STOCK COORDINATOR

Duties & Responsibilities:

• Provide support for inventory management and warehousing activities.
• Review material and cargo handling and storage tasks.
• Follow up on all transport vehicles dispatched to operational sites.
• Manage proper database records for electronic documentation related to material delivery.
• Monitor warehouse inventory levels and place orders as required.
• Provide information to customers (maintenance and operations teams) on the status of their orders.
• Conduct ongoing follow-up with suppliers for out-of-stock goods.
• Track inventory continuously and manage receipt and labeling issues.
• Organize the MST main warehouse catalog and plan routes for shipment processing.
• Carry out periodic site visits to ensure compliance with approved warehouse management procedures.
• Health, Safety & Environmental Responsibilities:
• Fully comply with H3SE (Health, Safety, Social Security, and Environment) policies and Life-Saving Rules.
• Promote safety culture among co-workers.
• Maintain continuous vigilance for unsafe conditions and communicate concerns to management.
• Keep a safe and neat workplace and practice good housekeeping.

Qualifications / Experience Required:

• Education: Bachelor’s degree or Advanced Diploma in Taxation, Customs, Accountancy, Finance, Economics, Business Administration, Law, or related fields.
• Experience: 10 years of experience in logistics operations, particularly in warehouse management.
• Skills: Proficiency in English (spoken and written), knowledge of operational logistics, transportation regulations, and best practices, along with adaptability, diplomacy, and rigor.

Job Dimensions / General Job Description:

The Warehouse & Stock Coordinator oversees all activities in the various EACOP warehouses, including the MST (main warehouse) and multiple pumping stations (PS-1, PS-4, and PS-5). This role also manages the Warehouses Specific Maintenance Contract (SMC).

HOW TO APPLY:

Applicants must submit a CV and Cover Letter, explaining their suitability for the role. Three referees, including the most recent employer, should be provided.

The deadline for applications is 30th September 2024, and submissions can be made through the following contacts:

ITM: recruitmenttanzania@itmafrica.com
CCL: tanzania@cclglobal.com
Qsourcing: recruitmenttanzania@qsourcing.com
IMI: imi-tanzania@imi-eag.com
Seaowl: sestz@seaowlgroup.com

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POSITION: OPERATIONS LOGISTICS COORDINATOR

Duties & Responsibilities:

• Manage all facilities’ service contracts, including but not limited to vehicle maintenance, utility services, housekeeping, domestic waste disposal, and catering.
• Act as the primary point of contact for all community landlords within EACOP’s operational areas.
• Schedule transportation services, including site shuttles within the operational area.
• Monitor inter-site personnel movements, especially to unmanned stations.
• Allocate drivers and plan routes.
• Manage and monitor diesel inventory at all sites and supply operational vehicles.
• Conduct periodic site visits for audits, inspections, and evaluation of operational needs for non-technical materials and interventions.
• Manage all aspects of facilities and general services for EACOP properties in Tanzania.
• Health, Safety & Environmental Responsibilities:
• Fully comply with Company H3SE (Health, Safety, Social Security, and Environment) policies and Life-Saving Rules.
• Actively participate in HSEQ initiatives and promote safety culture.
• Remain vigilant and maintain continuous awareness of unsafe conditions.
• Communicate any HSE-related concerns to management.
• Maintain a safe, clean, and neat workplace and practice good housekeeping.

Qualifications / Experience Required:

• Education: Bachelor’s degree in Business Administration, Logistics, or a related field.
• Experience: 5+ years of experience in logistics operations, especially in facility management.
• Skills: Strong communication skills, excellent time management and organizational skills, knowledge of logistics software or transportation management systems, and basic accounting knowledge.

Job Dimensions / General Job Description:

The Operations Logistics Coordinator is responsible for managing service contracts and overseeing transportation services within the operational area, ensuring compliance with policies and procedures in place at EACOP.

How to Apply:

Applicants must submit a CV and Cover Letter explaining why they are suitable for the position, along with the details of three referees (one being the most recent employer).

Applications must be submitted via the following contacts by 30th September 2024:

ITM: recruitmenttanzania@itmafrica.com
CCL: tanzania@cclglobal.com
Qsourcing: recruitmenttanzania@qsourcing.com
IMI: imi-tanzania@imi-eag.com
Seaowl: sestz@seaowlgroup.com

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POSITION: OFFICE ADMINISTRATOR

Duties & Responsibilities

• Travel and Accommodation Coordination: Arrange travel and accommodation for both visiting and resident employees, ensuring logistical needs are met efficiently.
• Expense Tracking and Record-Keeping: Maintain accurate financial tracking of office expenses such as LUKU bills, meals, and other costs.
• Meeting and Event Organization: Organize meetings, schedule appointments, and coordinate catering for company events.
• Telephone and Correspondence Management: Manage incoming phone calls, emails, letters, and packages, ensuring timely responses.
• Guest Reception and Hospitality: Greet and welcome guests, providing a courteous and professional first impression.
• Reception Area Maintenance: Maintain a clean and organized reception area, ensuring all necessary stationery and materials are readily available.
• Office Safety and Operations: Ensure a safe working environment for staff and visitors, overseeing office facilities.
•  Office Supplies Management: Order and manage  office supplies, maintain accurate inventory records, and handle related procurement.
• Health, Safety & Environmental Responsibilities
• EACOP is committed to health, safety, and environmental (HSE) policies.

The employee is expected to:

• Comply with H3SE policies and Life Saving Rules.
• Actively participate in and promote HSEQ culture.
• Stay vigilant and maintain continuous awareness of unsafe conditions.
• Communicate any HSE-related concerns to management.
• Maintain a safe, clean, and organized workspace.

Academic Qualifications

• Bachelor’s degree in Administration or any related field.
• English proficiency.

Experience Required

• Minimum of 4 years in an administrative role.
• Proven ability to multitask, work independently, and manage competing demands.
• Strong interpersonal skills.
• Ability to work under stress.
• Knowledge of HSE (Health, Safety, and Environment) protocols.
• Competent computer skills (Word, Excel, PowerPoint).

Job Dimensions / General Job Description

The Office Administrator will be responsible for ensuring the smooth running of the EACOP Tanzania – Tanga Branch Office. Duties include travel and accommodation coordination, expense tracking, meeting organization, guest reception, and general office management.

How to Apply:

This is Full-time Job, Interested candidates should submit their CV along with a cover letter explaining why they are suitable for this position. Additionally, provide the details of three referees, one being your most recent employer.

Please submit your application only through ANY of the contact information provided below.

Air Swift: airswift.com
CCL: tanzania@cclglobal.com
IMI: imi-tanzania@imi-eag.com
ITM: recruitmenttanzania@itmafrica.com
Qsourcing: recruitmenttanzania@qsourcing.com
Seaowl: sestz@seaowlgroup.com

Application Deadline: 30th September 2024

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POSITION: BUSINESS CONTROLLER

Key Responsibilities:

• Provide advice on financial issues to management to help them develop revenue and expense budgets, understand financial reports, and manage their financial responsibilities.

Accounting & Tax:

Interface with Accounting Firm:

• Weekly review of Accounting Bookings ensuring accuracy
• Check accuracy of the reports issued by Local Accounting firm (Accounting & Tax, Financial Statement and P&L, B/S, A/R reports)

Checks and Internal Compliance:

• Ensure Execution of monthly and closing tasks, Assist with the calculation of accruals and B/S Review
• Invoicing: Check and Ascertain milestones that trigger Invoicing
• Tax: Steering Entity Tax Related Matters
• Bank & Treasury: Weekly Follow-up of Accounts Receivables (A/R) and Accounts Payables (A/P) and advise stakeholders

Travel & Expenses Management

Support Admin Officer in Review and Approval of Expense Reports
Check/Audit HR Company and Travel Management Company Expense Management Systems, Payment Summaries & Invoices

Governance & Compliance:

• Comply with Finance Policies, Processes and Procedures.
• Identify discrepancies and gaps and advise stakeholders with mitigation Actions.
• Assist in Deployment of Internal Controls and Audit Actions

Controlling and Reporting:

• Ensure Accurate Cost Allocation (accounts, activities, cost centres) in P&L Reports.
• Cost Management: Issue monthly analysis of Actual vs.
• Budget and forecast by cost centres and activities.
• Support to Develop and Implement Annual Unit Budgets.
• Assist in Building Rolling Forecasts and P&L.

Minimum Requirements:

• Bachelor’s Degree in Finance, Business Administration, Commerce or Equivalent from a duly Accredited University.
• Minimum 8 Years Experience in an active operational single-contributor capacity executing and steering functions related to Finance, Control, Accounting, Tax, Compliance.
• Experience in Global Multinational Corporations (MNC’s) Preferred.
• Certified Public Accountant (CPA) with Strong Knowledge in Accounting and Tax.
• Strong ERP Knowledge with Proficiency in Microsoft Office Packages.
• Excellent Communication Skills.
• A Team Player able to work within diverse teams to achieve common objective.
• Result Oriented and Responsive: Able to quickly ask relevant questions to be able to understand topics, complete tasks and resolve issues efficiently and timely.
• Growth Mindset: Open to Guidance, Instruction and Learning; Flexible; Adaptive; Curious; Self-Motivated.
• Proactive: Requires Minimal Supervision; Rather Autonomous.
• Pays Keen Attention to Detail and with a penchant for Accuracy.
• Knowledge in Power Bl is a Plus.

Brief Description of Role:

This role is a hands-on single contributor role. The Business Controller shall actively Steer Finance and Control elements critical to ensuring operational efficiency, cost management and control, and compliance of SE PS TZ.

With all actions geared to successful delivery of the EACOP Project, the Business Controller will work collaboratively, with relevant stakeholders.

How to Apply:

This is Full-time Job, Interested Candidates should send their CVs along with Academic Certificates in English by email to se@empower.co.tz

All applications are to be sent by 18.09.2024, 5:00 PM. East African Time (EAT

Note: No payment is required at any stage of the recruitment process.